We protect your personal data with utmost care. Below you will find all necessary information regarding the processing of your personal data connected with providing our services to you and marketing consents you grant to us.
Who is the controller of my data?
If you are our customer, use our newsletter, submitted to us the inquiry by contact form, or consent to receive marketing communication or to your data being processed for marketing purposes or other purposes, the controller of your data is Saule Sp. z o.o. (Postępu 14B, 02-676 Warsaw, NIP: 5223010943, REGON: 146985340, KRS: 0000487548).
Who can I contact for more information?
In all matters related to the processing of your personal data, you can contact us at the following e-mail address: email@example.com
What kind of data is processed?
We process the following data: name and surname, business name, telephone number, e-mail address, Linkedin profile URL (the website address of your Linkedin profile), and in some cases – address, tax identification number and REGON number.
For what purposes are my data processed?
We process your data in order to:
- Fulfil contractual obligations (art. 6 (1) letter (b) of the GDPR).
- Fulfil legal obligations, such as tax obligations, issuing and storing invoices (art. 6 (1) (c) of the GDPR in relation to art. 74 par. 2 of the Accounting Act of 29 September 1994);
- Establish, defend, and pursue our claims resulting from business operations (art. 6 (1)
(b) of the GDPR, as well as so-called legally legitimate interest of the controller, which, in this case, is to assert our claims and defend our rights).
- Perform direct marketing (including a newsletter) such as, in particular, offers, information about goods, services, promotions, news, and events organized by us or articles about topics related to our activity. Depending on your decision, we can use your e-mail address (in this case we send communication to your e-mail) and/or phone number (in this case you will receive text messages, mms or incoming calls from us). (art. 6 (1) (a) of the GDPR in relation to art. 172 of the Telecommunications Law in conjunction with art. 10 par. 2 of the Act on Rendering Electronic Services).
- Answer the question submitted by contact form (Google Form) (art. 6 (1) (a) of the GDPR).
Who receives my data?
In order to provide high quality services and improve management, your data may be transferred to the following categories of recipients :
– service providers (including external accounting and IT companies, ICT service providers, courier and postal companies),
– providers of support services in the marketing area (advertising agencies, companies that send text messages and e-mails);
Will my data leave the European Economic Area (EEA)?
Your data will not be transmitted beyond the EEA.
How long will my personal data be processed?
If you are our customer, all data processed for accounting purposes and for tax reasons are processed for 5 years counted from the end of the calendar year in which the tax obligation arose.
Subject to this date, if the data has been processed by us in order to pursue claims, we process the data for this purpose during the period of limitation of claims which is specified in the Polish Civil Code.
If you have consented to the processing of your data for marketing purposes, we process your data from the moment you express your consent to the moment you withdraw it.
After the above-mentioned periods, your data is deleted or anonymized.
Do I have to provide my data?
If you are a business partner/client, due to accounting and tax reasons, we have a legal obligation to process your data. The failure to provide them may result in, for example, inability to issue an invoice or a personal invoice. Providing a phone number or e-mail address is voluntary, but failure to do so will hinder legal contact and performance of the contract.
In the case of newsletter, providing your data is voluntary, but without them it is impossible for us to send you the newsletter. We will not be able to inform you about products, services, promotions, news, events organized by us or articles related to our business activity.
Similarly, in the case of submitting the inquiry by contact form. Providing the data is voluntary, but failing to do so makes processing the inquiry impossible.
What are my rights?
You have the right to access your data, request their rectification, removal or limitation of their processing. You can also use the right to object to the processing of your data and the right to transfer the data to another data controller. If you wish to exercise any of these rights, contact us by phone, e-mail or visit us at our office.
Please note that if your demands are clearly unjustified or excessive, in particular because of their continual nature, we may:
a) charge a reasonable fee, including administrative costs of providing information, conducting communication or taking required actions; or
b) refuse to take action in connection with the demand.
If we process your personal data on the basis of your consent, you have the right to withdraw it at any time. You can withdraw your consent by sending an e-mail to the address indicated above. Withdrawal of consent does not affect the lawfulness of processing your data before the withdrawal of consent, or the processing of your data which results from different legal grounds (e.g. in order to comply with our obligations under the law).
The right to object
In addition, you have the right to object to the processing of your personal data at any time for reasons related to your particular situation, if the basis is covered by the clause of so-called legitimate interest (art. 6 (1) (f) of the GDPR) or public interest (art. 6 (1) (e) of the GDPR). In this case, we will not process the data to which the objection pertains. The regulation grants us the right to reject your objection if there are legally valid grounds on our side to continue processing your data, which either override your interests, rights and freedoms, or are related to establishing, investigating or defending claims.
If your personal data is processed for direct marketing purposes, you can object to the processing of your personal data in such purpose at any time. After accepting such a request, we will not process your data for direct marketing purposes.
In case of any doubts regarding the protection of your personal data, we encourage you to contact us directly. Please note that you also have the right to lodge a complaint about the compliance with personal data protection regulations with a supervisory body.
Our website has a field where, after voluntarily entering your e-mail address, you can subscribe to the newsletter and receive the latest information about goods, services, promotions, news, events, or articles related to our business activity.
The use of this service is voluntary and indefinite. For this purpose, we only collect your e-mail address.
At any time, you have the opportunity to change or delete your data entered in the registration process by sending such a request to the following e-mail address: firstname.lastname@example.org.
Based on your consent expressed by leaving your details and sending the contact form, our team will service your inquiry and will contact with you in order to answer your questions and provide you with the details information connected with the inquiry (concerning information about our product, services, offer).
Preparation of the specific offer at your request will take place on the basis of actions aimed at entering into a contract.
Your personal data will be processed for the period necessary to service your inquiry, no longer than one year (or earlier if you withdraw your consent). After completing the service of the inquiry, the personal data obtained from the contact form will be deleted.
1. “Cookies” should be understood as IT data stored in user’s devices, intended for the use of websites. In particular, they include text files, containing the name of the website from which they originate, their storage time on the user’s device and a unique number.
2. Our website does not automatically collect any information, except for information contained in cookie files.
3. Cookies are designed to use the site’s pages. The operator uses these files to:
a) Enable login and maintaining a user session on each subsequent website
b) Match the content of the website to the individual preferences of the user. What is most important, cookies enable to recognize the user’s device to display the page according to his/her preferences.
c) Create anonymous statistics excluding the possibility of user identification.
5. Third Party cookies:
Our website uses Google Analytics technology to track visits to our website and movement around it by users. The data is collected anonymously (Google Analytics uses no personally identifiable information and does not provide access to IP addresses) and is used to monitor the performance of our website and collect information on how users interact with our website.
You can find more information here: https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage
On our website we use Facebook plug-in. Supplier of the plug-in is Facebook Inc. Your browser establishes a direct connection to the server of Facebook when you visit a page from our website that contains Facebook social plug-in. It used for advertising and performance purpose.
You can find more information here: https://www.facebook.com/about/privacy/
6. To ensure the security of the data entrusted to us, we have developed internal procedures and recommendations to prevent unauthorized data access. We supervise their implementation and constantly check their compliance with the relevant legal acts, i.e. the Personal Data Protection Acts, the Act on Rendering Electronic Services, as well as any type of implementing regulations and European Union law.
7. By default, software used for browsing websites allows cookies to be placed on the User’s device. These settings can be changed by the User in such a way as to block the automatic service of “cookies” in the settings of the web browser, or to notify the user every time they are transferred to the user’s devices.
8. Website Users can change their cookie settings at any time. Detailed information about the possibilities and ways of handling cookies are available in the software (web browser) settings.
For example, the settings may be modified in popular web browsers in the following way:
− Mozilla Firefox: www.support.mozilla.org/pl/kb/ciasteczka
− Internet Explorer: www.support.microsoft.com/kb/278835/pl
− Google Chrome: www.support.google.com/chrome/bin/answer.py?hl=pl&answer=95647
− Safari: www.safari.helpmax.net/pl/oszczedzanie-czasu/blokowanie-zawartosci/
9. The Website Operator informs that changes to the settings in the user’s web browser may prevent the proper functioning of Websites.
More information about the way cookies work is available e.g. at https://en.wikipedia.org/wiki/HTTP_cookie